Trailing Trial General Committee Procedures -
Effective January 1, 2021
Trailing Regulation Committee: Chair, Terri Heck , Molly Nye (Southeast), Roxanne Chandler (Northeast) , Janet Kelly (South Central), Stacey Mattson (Southwest), Don Ozee (North Central), Betty Seigal (Northwest)
I. ABC Trailing Trial Committee Chairperson
- Will be either a current or past committee member.
- Incumbents may hold the position for 2 consecutive five-year terms.
For a second term, as with the first term, a standard letter of consideration will be sent to the ABC president.
- Term of appointment is 5 years.
- The chairperson will be elected to the position after a formal letter of consideration has been received by the ABC president accompanied by a simple majority vote from the national trailing trial committee.
- If the chairperson is unable to fulfill the 5-year term, the ABC trailing trial general committee win appoint the immediate past chairperson as acting chairperson. The immediate past chairperson will resume the duties on an interim basis until the trailing trial general committee can appoint a new chairperson. The interim chairperson will then oversee the new chairperson as previously described. If the past chairperson is unable to fit! the interim position, the trailing trial general committee will appoint a willing member of the national trailing trial committee or a past committee member, or if no one is available, make an appointment from the list of ABC judges who are eligible to be national trailing trial committee members.
- Representatives will be listed for each region and will be on the ABC website, Newsletter and ABC Bulletin.
- Maintain communication between the committee and the ABC board of directors. Semi-annual reports will be submitted to the ABC Bulletin editor listing titles earned and handler for six month periods, January-June and July-December.
- Send judges' packets to ABC members requesting to become judges and current judges requesting to move up to the next level of judging
- Send applications to the committee for voting within (15) fifteen working days of receipt of applications. Committee members are to vote within (15) fifteen working days of receipt; any non-vote will be considered a failure to return the vote by the specified deadline.
- Upon approval, send letters of affirmation to applicants and judges' work sheets for next level.
- Send letters of non-approval to applicants with explanation of the step or steps needed for approval and re-submission of applications.
- The ABC will reimburse the retiring chairperson all shipping costs of said records
Maintain files of all judges.
a. Will include in files all applications, ballots, registered names and AKC numbers of judged dogs, and levels of trails judged and/or observed (i.e. EEC, MT, MTI, and MTX).
a. Will approve all requests for reimbursement from committee members or sub-committees for costs incurred in the performance of committee business. All requests are to contain receipts of expenditure.
b. Will send to the ABC treasurer verified requests of reimbursement within (10) ten days of receipt of requests.
c. Receive EEC monies and forward monies to the ABC treasurer.
Maintain all records, documents or copies of documents pertaining to national trailing trial business
a. Make available all records, documents or copies thereof to the ABC president, the ABC board of directors, or committee members.
b. Relinquish all records and documents of national trailing trial business to the newly appointed chairperson within a maximum of (30) days from notice from the ABC president.
c. The ABC will reimburse the retiring chairperson all shipping costs of said records.
- Term of appointment expired
- Termination by majority vote of the national trailing trial committee with final approval by the ABC board of directors.
- Not an ABC member in good standing.
II. ABC Trailing Trial General Committee Members
- One person — from each ABC region, (6) six in all, duly appointed by the committee with final approval by the ABC board of directors — will constitute the national trailing trial committee.
- An ABC member in good standing.
- Has attained the judging level of MTX or higher.
- If a region does not have a judge who has attained the MTX level of judging, then a judge who has attained the level of MTI judge and is working toward the MTX level may submit a letter of consideration to serve on the committee. If a region does not have a judge who has attained the MTI level of judging, then the chairperson will appoint an interim MTX judge from another region to represent that region in all committee business.
- Every effort will be made to have each region represented by someone in that region.
- Has not served in said position the previous (2) two consecutive terms.
- Terms of appointment will be for a period of (3) three years — incumbents will submit letters of interest and intent, as any qualified person, but will serve ONLY (2) two consecutive terms.
- The chairperson will solicit letters of interest and intent from the judges, in the regions without representation, who meet the qualifications to serve on the committee.
*** The term of appointments only applies after the first complete rotation through the three sets of regions. *** Statement of terms consistent with other ABC Committees will be forthcoming (9-2-2020)
- All qualified judges will submit formal letters of consideration to the national trailing trial chairperson. The names of qualified judges and their regions will then be sent to the ABC newsletter editor for publication and voting on by the national trailing trial committee. The applicant with the majority of votes will become the new committee member for his or her respective region with final ABC board approval.
- If no formal letters of consideration are received for any given region, the trailing trial committee chairperson may ask the incumbent member to serve another (3) three-year term.
- Committee members will be changed on the following rotation;
- Members from the_North East_ and _South West_ regions will be changed m the following years: Jan 2023, Jan 2023, Jan 2026, Jan 2029, Jan 2032,etc.
- Members from the North Central_and_South East_ regions will be changed in the following years: Jan 2021, Jan 2024, Jan 2027, Jan 2030, etc.
- Members from the_North West_and_South Central_ regions will be changed in the following years: Jan 2022, Jan 2025, Jan 2028, Jan 2031, etc.
- Acts as a regional representative in all business or concerns of the committee.
- Always acts in the best interests of the ABC and of his or her respective region.
- Conducts committee business and concerns without prejudice in the promotion of trailing trials and the bloodhound as a working dog.
- Votes on matters concerning committee issues, when votes are required.
- Serves on sub-committees when so asked by the chairperson.
- Term expired.
- Two (2) unexcused refusals to serve on sub-committees as appointed by the chairperson.
- Two (2) failures to respond by deadlines specified.
- Termination by majority vote of the committee and final approval by the ABC board of directors (see Section III).
- Not an ABC member m good standing.
III. Discipline, Charges, and Removal
A. ABC Trailing Trial Committee Chairperson
- If a member of the national trailing trial committee and/or non-committee member feels compelled to seek removal of the chairperson from office — for not acting in the best interest of the ABC membership or the ABC trailing trials— the member will list the charges in a formal letter and send the letter, including a $250 filing fee, to the ABC recording secretary, with copies of the letter to all committee members. The ABC recording secretary will, within (15) fifteen working days from receipt of letter, send a copy of the charges to the chairperson for rebuttal. The chairperson will, within (15) fifteen working days from receipt of letter, send copies of rebuttal to the committee and the ABC recording secretary. Upon receipt of the rebuttal, the ABC recording secretary will, within (15) fifteen working days, send to the committee a no-confidence vote ballot. The committee will, within (15) fifteen working days from receipt of ballots, return ballots to the ABC recording secretary. If a majority of the voting committee votes to remove the chairperson, the ABC president
will send the results to the ABC board of directors for action and will instruct the ABC recording secretary to return the $250 filing fee to the complainant. The filing fee will not be returned to the complainant if a majority of the voting committee votes to retain the chairperson.
- AU charges and rebuttals are to be documented in writing: US Post, fax, or e-mail hard copies only. AU documents MUST be signed. E-mail must include the sender's name, date and address, and will constitute a signature.
B. ABC Trailing Trial General Committee Member
- If an ABC member feels compelled to seek removal of a committee member — for not acting in the best interests of the ABC membership and /or ABC trailing trials — the complainant will submit to a committee member, in a formal letter, a list of the charges, supporting documentation, and request for removal of said committee member. The committee member will, within (15) fifteen working days from receipt of letter forward this correspondence to the chairperson. The chairperson will, within (15) fifteen working days from receipt of letter, forward this correspondence to the committee member m question, asking for a rebuttal. The committee member in question will, within (15) fifteen working days from receipt of letter, respond with a rebuttal. The chairperson will, within (15) fifteen working days from receipt of the rebuttal, send copies of the rebuttal and documentation from both parties to the committee, along with a ballot to retain or remove said committee member. The committee members will respond within (15) fifteen working days from receipt of the ballot. If the committee votes to remove a member, the chairperson will send copies of all documentation to the ABC recording secretary for submittal to the ABC board of directors. If the board of directors approves the removal, the chairperson will notify the member in question, in writing, that he or she has been removed from the committee. A committee member so removed will return any and all paperwork belonging to the ABC to the chairperson within ten (10) working days to avoid further action. If the committee votes to retain said committee member, the chairperson will notify all parties and committee members of the outcome of the vote. The chairperson will keep all correspondence in this matter on file for a period of three years and no more than five years from the final disposition.
- If a committee member is removed or resigns, the immediate past regional committee representative will assume the interim duties until a new regional representative can be appointed. This will be done in the same manner as if the committee member's term had expired. If the interim is less than one year (12 months), the interim representative will serve until a new appointment is complete.