TRAILING TRIAL GENERAL COMMITTEE PROCEDURES
I. ABC Trailing Trial Committee Chairperson
- Will be either a current or past committee member.
- Incumbents may hold the position for 2 consecutive five-year terms.
For a second term, as with the first term, a standard letter of consideration will be sent to the ABC president.
- Term of appointment is 5 years.
- The chairperson win be elected to the position after a formal letter of consideration has been received by the ABC president and published in the ABC September newsletter for a vote by the national trailing trial committee. A simple majority of the voting committee is needed for appointment.
- If the chairperson is unable to fulfill the 5-year term, the ABC trailing trial general committee win appoint the immediate past chairperson as acting chairperson. The immediate past chairperson will resume the duties on an interim basis until the trailing trial general committee can appoint a new chairperson. The interim chairperson will then oversee the new chairperson as previously described. If the past chairperson is unable to fit! the interim position, the trailing trial general committee will appoint a willing member of the national trailing trial committee or a past committee member, or if no one is available, make an appointment from the list of ABC judges who are eligible to be national trailing trial committee members.
- Appoint and oversee all sub-committees to work on projects set forth by the chairperson, committee members, the ABC president and/or the ABC board of directors.
- Maintain communication between the committee and the ABC board of directors and membership with quarterly reports to the ABC newsletter editor by March 15th, June 15th, Sept. 15th and Dec. 15th. Items to be included will be a list of the projects in progress, the names of the committee members working on each project so that the ABC membership will know whom to contact for input, and additions or changes to the judges' list. Input will be submitted by letter, fax, or e-mail. NO telephone input will be accepted!
- Send judges' packets to ABC members requesting to become judges and current judges requesting to move up to the next level of judging
- Send applications to the committee and ballots for voting within (15) fifteen working days of receipt of applications. Committee members are to return ballots within (15) fifteen working days of receipt of ballots; any ballot not returned will be considered a failure to return the vote by the specified deadline.
- Send balloted results to the ABC president for publication and ABC board approval. Upon approval, send letters of affirmation to applicants and judges' work sheets for next level.
- The ABC will reimburse the retiring chairperson all shipping costs of said records.
- Term of appointment expired
- Termination by majority vote of the national trailing trial committee with final approval by the ABC board of directors.
- Not an ABC member in good standing.
II. ABC Trailing Trial General Committee Members
- One person — from each ABC region, (6) six in all, duly appointed by the committee with final approval by the ABC board of directors — will constitute the national trailing trial committee.
- An ABC member in good standing.
- Has attained the judging level of MTI or higher.
- If a region does not have a judge who has attained the MTI level of judging, then a judge who has attained the level of MT judge and is working toward the MTI level may submit a letter of consideration to serve on the committee. If a region does not have a judge who has attained the MT level of judging, then the chairperson will appoint an interim MTI judge from another region to represent that region in all committee business.
- Has not served in said position the previous (2) two consecutive terms.
- Terms of appointment will be for a period of (3) three years — incumbents will submit letters of interest and intent, as any qualified person, but will serve ONLY (2) two consecutive terms.
- The chairperson will solicit letters of interest and intent from the judges, in the regions without representation, who meet the qualifications to serve on the committee.
*** The term of appointments only applies after the first complete rotation through the three sets of regions. ***
- All qualified judges will submit formal letters of consideration to the national trailing trial chairperson. The names of qualified judges and their regions will then be sent to the ABC newsletter editor for publication and voting on by the national trailing trial committee. The applicant with the majority of votes will become the new committee member for his or her respective region with final ABC board approval.
- If no formal letters of consideration are received for any given region, the trailing trial committee chairperson may ask the incumbent member to serve another (3) three-year term.
- Committee members will be changed on the following rotation;
- Members from the_North East_ and _South West_ regions will be changed m the following years: Jan 2002, Jan 2005, Jan 2008, Jan 2011,etc.
- Members from the North Central_and_South East_ regions will be changed in the following years: Jan 2003, Jan 2006, Jan 2009, Jan 2012, etc.
- Members from the_North West_and_South Central_ regions will be changed in the following years: Jan 2004, Jan 2007, Jan 2010, Jan 2013, etc.
- Acts as a regional representative in all business or concerns of the committee.
- Always acts in the best interests of the ABC and of his or her respective region.
- Conducts committee business and concerns without prejudice in the promotion of trailing trials and the bloodhound as a working dog.
- Votes on matters concerning committee issues, when votes are required.
- Serves on sub-committees when so asked by the chairperson.
- Term expired.
- Two (2) unexcused refusals to serve on sub-committees as appointed by the chairperson.
- Two (2) failures to respond by deadlines specified.
- Termination by majority vote of the committee and final approval by the ABC board of directors (see Section III).
- Not an ABC member m good standing.
III. Discipline, Charges, and Removal
A. ABC Trailing Trial Committee Chairperson
- If a member of the national trailing trial committee and/or non-committee member feels compelled to seek removal of the chairperson from office — for not acting in the best interest of the ABC membership or the ABC trailing trials— the member will list the charges in a formal letter and send the letter, including a $25 filing fee, to the ABC recording secretary, with copies of the letter to all committee members. The ABC recording secretary will, within (15) fifteen working days from receipt of letter, send a copy of the charges to the chairperson for rebuttal. The chairperson will, within (15) fifteen working days from receipt of letter, send copies of rebuttal to the committee and the ABC recording secretary. Upon receipt of the rebuttal, the ABC recording secretary will, within (15) fifteen working days, send to the committee a no-confidence vote ballot. The committee will, within (15) fifteen working days from receipt of ballots, return ballots to the ABC recording secretary. If a majority of the voting committee votes to remove the chairperson, the ABC president
will send the results to the ABC board of directors for action and will instruct the ABC recording secretary to return the $25 filing fee to the complainant. The filing fee will not be returned to the complainant if a majority of the voting committee votes to retain the chairperson.
- AU charges and rebuttals are to be documented in writing: US Post, fax, or e-mail hard copies only. AU documents MUST be signed. E-mail must include the sender's name, date and address, and will constitute a signature.
B. ABC Trailing Trial General Committee Member
- If an ABC member feels compelled to seek removal of a committee member — for not acting in the best interests of the ABC membership and /or ABC trailing trials — the complainant will submit to a committee member, in a formal letter, a list of the charges, supporting documentation, and request for removal of said committee member. The committee member will, within (15) fifteen working days from receipt of letter forward this correspondence to the chairperson. The chairperson will, within (15) fifteen working days from receipt of letter, forward this correspondence to the committee member m question, asking for a rebuttal. The committee member in question will, within (15) fifteen working days from receipt of letter, respond with a rebuttal. The chairperson will, within (15) fifteen working days from receipt of the rebuttal, send copies of the rebuttal and documentation from both parties to the committee, along with a ballot to retain or remove said committee member. The committee members will respond within (15) fifteen working days from receipt of the ballot. If the committee votes to remove a member, the chairperson will send copies of all documentation to the ABC recording secretary for submittal to the ABC board of directors. If the board of directors approves the removal, the chairperson will notify the member in question, in writing, that he or she has been removed from the committee. A committee member so removed will return any and all paperwork belonging to the ABC to the chairperson within ten (10) working days to avoid further action. If the committee votes to retain said committee member, the chairperson will notify all parties and committee members of the outcome of the vote. The chairperson will keep all correspondence in this matter on file for a period of three years and no more than five years from the final disposition.
- If a committee member is removed or resigns, the immediate past regional committee representative will assume the interim duties until a new regional representative can be appointed. This will be done in the same manner as if the committee member's term had expired. If the interim is less than one year (12 months), the interim representative will serve until a new appointment is complete.